Job Title: Administrative Assistant & Guest Experience Manager
Location: Kansas City, MO (Hybrid - Minimum 2 days in-office)

Position Type: Part-Time / Flexible Schedule

Compensation: $65/day (Negotiable, with additional commission opportunities)

 

Position Overview
We are seeking a versatile, energetic, and highly organized Administrative Assistant & Guest Experience Coordinator to join our team.

 

This multi-faceted role is perfect for a self-motivated professional who thrives in a dynamic environment, loves dogs, and enjoys balancing traditional administrative support with hands-on hospitality and event coordination.

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The ideal candidate possesses exceptional communication skills, a friendly demeanor, and a "people-first" attitude. You will act as the backbone of our daily operations—handling everything from high-level scheduling and document management to welcoming guests and ensuring our office environment is pristine and inviting.

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Key Responsibilities
Administrative Support & Document Management:

• Schedule, coordinate, and organize internal and external meetings, appointments, and company calendars.

• Scan, digitize, and maintain an organized cloud-based document filing system.

• Conduct vendor outreach to gather business proposals; analyze and summarize proposals for management review.

• Manage professional correspondence via phone and email with a polished, friendly, and helpful etiquette.

 

Event Coordinating & Hospitality:

• Manage end-to-end event coordinating tasks, including creating and sending out invitations, tracking RSVPs, and managing guest lists.

• Execute light cleaning and staging duties to ensure the space is presentable for guests (e.g., washing and folding towels/linens, making beds, setting out refreshments/candy).

• Assist with creative office decor for special events and holidays to maintain a welcoming atmosphere.

 

Pet Care & Office Mascot Engineering:

• Provide basic care, companionship, and walking for the office/company dog(s).

• Monitor and engage in "dog babysitting" tasks during office hours, ensuring a safe and happy environment for our four-legged team members.

 

Qualifications & Requirements

Technical Skills: Proficient in basic Microsoft Office products, including Word, Excel, and PowerPoint.

AI Literacy: Familiarity or experience with modern AI platforms (such as ChatGPT, Gemini, and Claude) is highly preferred and considered a strong plus.

Interpersonal Savvy: Exceptional phone skills, strong computer literacy, and an innate ability to connect with people.

The "Dog Person" Factor: Must genuinely love dogs, feel comfortable handling them, and be enthusiastic about incorporating pet care into your daily routine.

Reliability & Professionalism: High attention to detail, strong organizational habits, and a proactive approach to problem-solving.

Schedule & Flexibility
Hybrid Model: Work-from-home availability is open for discussion and negotiation. However, the candidate must be physically present in the office at least two days a week.

Hours: Highly flexible schedule tailored to fit both business needs and the candidate's availability.

 

Hiring Process
To ensure a great mutual fit for our team culture, our interview process consists of two mandatory interviews (an initial screening followed by a formal interview). A background check is also required.

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To Apply: Please submit your resume to CM.Consulting.KC@gmail.com. Also include a brief note detailing your experience with administrative work, your comfort level with pets, and why you would be the perfect fit for this hybrid role. 

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CURRENT COMPANY INITIATIVES

• Generate three ideas from Amazon for corporate guest bathroom decor (towels with color, wall hangings, shower curtain, etc.). Pricing should be included.

• Create an invitation and organize a corporate barbecue. Invite staff at Bukaty Companies.

• Book lunches with friends/colleagues.

• Order food for corporate mascot from Amazon.

• Conduct Treat Taste Test with employee Jillian Bean to determine her favorite brand of treats.

• Keep Jillian Bean's pillows and blankets washed, clean and organized.

• Craft three ideas for corporate kitchen table. Use online AI tools to create photos of table and print on color printer.

• File and organize paperwork: Jill medical records, adoption records, Tesla purchase records, insurance, registration, HOA documents, house warranties, appliance warranties, home purchase documents, etc. Scan all documents to DropBox.com.

• Sort six months of corporate mail by recipient (Skyler / Kiersten).

• Order Kleenex, toilet paper and paper towels from SamsClub.com.

• Wipe down kitchen countertops ahead of corporate events.

• Keep pillows on couch organized and displayed after Jill tosses them to floor.

• Purchase queen size sheets. Wash them. Make up bed in guest bedroom.

• Purchase bed side tables from Amazon for guest bedroom. Begin assembly.

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